ASCENSION VOLLEYBALL CLUB WEBSITE PRIVACY NOTICE
Effective Date: May 20, 2026
Ascension Volleyball Club, LLC, an Illinois limited liability company (“Ascension Volleyball Club,” “we,” “our,” or “us”), operates the website located at www.AscensionVBC.com.
This Privacy Notice explains how we collect, use, share, and protect information through our website, online forms, registration tools, payment tools, social media pages, and other services linked through our website.
Ascension Volleyball Club is a local youth volleyball club. Our website is intended primarily for parents and guardians, including parents and guardians registering children for tryouts, clinics, teams, and club activities.
For privacy questions, please contact us at info@ascensionvbc.com.
1. Information We Collect
We may collect information that parents, guardians, players, coaches, volunteers, or other users provide through our website or related online forms and tools.
This may include:
Parent or guardian name, email address, phone number, and mailing address;
Player name, age, date of birth, school, grade, graduation year, team, and uniform number;
Registration information for tryouts, clinics, teams, tournaments, and club activities;
Volleyball experience, position, tryout, clinic, athletic measurement, and evaluation information, such as prior playing experience, height, reach, vertical jump, speed, skills, and team-placement information;
Waiver and release information;
Emergency contact information;
Health and safety information provided during registration, such as allergies, medical conditions, injuries, restrictions, emergency contacts, and emergency medical authorization information;
Uniform size and related order information;
Payment-related information, such as payment status, amount paid, transaction reference information, or information processed through Zelle or another payment provider;
Questions, messages, or other information submitted through contact forms or email links;
Email or text-message sign-up information;
Coach, assistant coach, and volunteer applicant information, such as contact information, volleyball playing or coaching experience, credentials, volunteer interests, and application responses; and
Limited technical or website usage information that may be collected automatically through website hosting tools, analytics tools, cookies, or similar technologies.
Payment information may be collected and processed by third-party payment providers. Ascension Volleyball Club does not intend to store full credit card numbers on its own systems.
2. How We Use Information
We use information collected through our website and related online tools to:
Register players for tryouts, clinics, teams, tournaments, and club activities;
Communicate with parents, guardians, and players about schedules, practices, tournaments, payments, and club updates;
Process payments and registrations;
Maintain emergency contact, allergy, medical, and health-related information needed for player safety;
Manage rosters, teams, uniforms, waivers, tryouts, clinics, and club records;
Evaluate players for team placement and participation in club activities;
Respond to questions or requests;
Send club news, updates, and announcements by email or text message;
Review coach, assistant coach, and volunteer interest forms and manage coach/volunteer applications and related club needs;
Coordinate with coaches, staff, volunteers, tournament organizers, volleyball associations, vendors, and service providers;
Operate, maintain, and improve the website; and
Comply with legal, insurance, accounting, tax, safety, and recordkeeping obligations.
3. Parent and Player Information
Ascension Volleyball Club serves youth athletes, including players under 13. Our website and registration tools are intended primarily for parents and guardians.
Parents and guardians should complete registrations, waivers, payment forms, emergency contact forms, and other submissions on behalf of their children.
If a parent or guardian has questions about information submitted through the website or would like to request corrections or updates, they may contact us at privacy@AscensionVBC.com.
We may retain certain records as needed for club operations, safety, legal, insurance, accounting, or recordkeeping purposes.
4. Photos, Videos, Rosters, and Social Media
Ascension Volleyball Club may post club-related photos, videos, schedules, team information, tournament information, or other volleyball-related content on our website or social media pages.
This may include player names, photos, videos, jersey numbers, team names, graduation years, schedules, and tournament photos. We intend to obtain parent or guardian permission before using identifiable photos or videos of players for promotional, website, or social media purposes.
Parents or guardians who do not want their child’s photo or video used should contact us at privacy@AscensionVBC.com or follow the opt-out process provided during registration.
Team rosters are intended to be accessible only to parents of players, coaches, and authorized club personnel. Rosters may include player names, ages, graduation years, team information, and uniform numbers.
5. How We Share Information
We do not sell parent or player contact information.
We may share information when reasonably needed to operate the club, including with:
Coaches, assistant coaches, club administrators, and authorized volunteers;
Accountants, bookkeepers, or others who help with club finances;
Website, registration, payment, scheduling, email, text-message, and team-management platforms;
Google Forms and other online form providers;
SportsEngine and other registration or club-management tools;
Zelle, payment processors, banks, and other payment-related providers;
Junior Volleyball Association, USA Volleyball, Great Lakes Region Volleyball Association, tournament organizers, leagues, and event staff;
Uniform vendors and other club vendors;
Photographers or media providers, where parent or guardian releases have been obtained as appropriate;
Insurance providers;
Legal, accounting, tax, or professional advisors; and
Government authorities or other parties when required by law or needed to protect the safety, rights, or property of Ascension Volleyball Club, players, families, or others.
Coaches may receive access to information needed for their teams, such as player information, parent or guardian contact information, emergency contact information, and relevant health or allergy information. Coaches are not intended to have access to mailing addresses or payment information unless needed for a specific club purpose.
6. Third-Party Services and Links
Our website may link to or use third-party services, such as website hosting providers, online forms, registration platforms, payment processors, team-management tools, email or text-message tools, social media platforms, volleyball associations, tournament platforms, and uniform or merchandise vendors.
Our website currently links to Google Forms for certain registrations, applications, and other forms. We may also use or link to SportsEngine, payment providers, email or text-message services, team-management tools, social media platforms, volleyball associations, tournament platforms, and uniform or merchandise vendors.
Our website may also link to social media pages, such as Facebook, Instagram, TikTok, or similar platforms. Those platforms are operated by third parties and have their own privacy practices.
When families use third-party services, the third party may collect and process information under its own privacy policy and terms. We encourage parents and guardians to review the privacy notices of any third-party services they use.
7. Cookies and Website Tools
Our website may use standard website tools, cookies, analytics services, embedded content, or similar technologies to help operate the website and understand website usage.
We may also link to social media platforms or third-party services. Those third parties may collect information under their own privacy policies and terms.
8. Email and Text Communications
Parents, guardians, and players may be able to sign up for club news, email updates, or text-message communications.
We may use email or text messages to send information about registration, schedules, practices, tournaments, payments, clinics, club news, and other club-related updates.
Recipients may opt out of promotional or nonessential communications by following the instructions provided in the message or by contacting us at privacy@AscensionVBC.com.
Certain operational messages, such as registration confirmations, payment notices, team communications, schedule changes, safety information, or other important club updates, may still be sent as needed.
9. How We Protect Information
We use reasonable administrative, technical, and physical safeguards designed to protect information collected through the website and related online services.
Access to parent and player information is intended to be limited to people who need the information to operate the club, such as club administrators, coaches, authorized volunteers, accountants, website administrators, and service providers.
Please do not send highly sensitive medical or personal information through unsecured email or contact forms unless necessary.
No website, platform, or electronic system is completely secure, so we cannot guarantee that information will never be accessed, disclosed, altered, or destroyed without authorization.
10. How Long We Keep Information
We keep information for as long as reasonably needed for club operations, registrations, payments, safety, legal, insurance, accounting, tax, and recordkeeping purposes.
Some records may be retained for several years as required or appropriate for business, legal, insurance, or operational reasons.
11. Your Choices
Parents and guardians may contact us at privacy@AscensionVBC.com to:
Request corrections or updates to parent or player information;
Ask questions about photos, videos, rosters, or social media use;
Opt out of nonessential email or text communications; or
Raise privacy-related questions or concerns.
12. Updates to This Privacy Notice
We may update this Privacy Notice from time to time. If we make changes, we will update the effective date above.
13. Contact Us
Ascension Volleyball Club, LLC
www.AscensionVBC.com
info@AscensionVBC.com